Structured Onboarding Saves Costs and Builds Trust in the Organization

A new employee’s first interaction with their work environment begins with orientation and the onboarding process. During the job interview, the employer emphasizes the company’s commitment to high-quality onboarding, robust internal processes, and premium solutions. At the start of the employment relationship, it is critical to begin building trust between the employee and the organization from day one. This is how the organization demonstrates the level at which it operates and organizes its activities. Through a smooth onboarding process, the employee learns to trust the organization’s practices, improving motivation and strengthening the employer’s image.

Conversely, poor or disorganized onboarding can betray the promises and impressions given during the interview, leading to decreased employee morale and trust in the organization’s competence. Additionally, prolonged onboarding wastes significant productive work time. This is why it’s essential for onboarding processes to prioritize not only structure but also practicality—go beyond the bare minimum and create a real foundation for enabling success.

Soft Technologies Offers a Versatile and Cost-Effective Onboarding Solution for Organizations

Our key strengths are simplicity and cost efficiency: Using Power Apps, we can agilely configure a hands-on onboarding solution tailored to your team. Instead of rigid corporate systems, we focus on rapid implementation and agile change management, enabling us to build customized content and functionality faster and more affordably.
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Soft Technologies Onboarding Application
‍How does our onboarding app work, and what does it include? The app typically includes 4 to 10 onboarding stages, which may cover sections such as:

‍General Guidelines 📖
Provide clear instructions as part of the onboarding process. Add easy-to-read text sections directly to the app or link downloadable PDFs. Include company culture, policies, and goals. Create team-specific guidelines and ensure the employee is fully informed of requirements before work begins.

‍Checklists ✅
Define task lists in the app, divided into logical units for each onboarding stage. Optionally add Q&A sections, with responses sent directly to relevant data repositories or responsible personnel.

‍Instructional Videos ▶️
Embed videos covering company culture, workflows, tool usage, or safety protocols. Include screen recordings to demonstrate how key applications work or how role-specific processes are managed.

‍Links to Apps & Reports 🔗
Directly link critical data repositories, communication channels, HR systems, and project management tools. Save time by creating a catalog of all essential workplace tools. Employees can revisit the app during their first days to find needed resources.

Split onboarding across multiple days and resume progress from where you left off

The onboarding application saves your progress, allowing employees to spread their onboarding completion over multiple days. The app authenticates users via their Microsoft 365 account and ensures data security so that progress is only visible to the employee and their manager. The app also allows administrators to set target timelines for completing each stage and add automated reminders, sending email notifications to employees to ensure they finish their onboarding process.

Automated notification sent to the HR team, manager, or client system when onboarding is complete
‍Once all defined onboarding stages are completed, the app delivers the information according to the client’s specifications—for example, to the HR team, manager, or client system. The employee can also download the diploma in PDF format. Additionally, the employee can revisit the content at any time afterward.

The onboarding application gives you full control over the orientation content
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Contact us to explore how the app can be tailored to your team’s needs. Deployment can take as little as a few weeks, depending on the number of onboarding stages you require.

NB. The app supports multiple languages—we’ll handle translations and localization for you! 🚀

Antti Luoto

15.03.2025